Meeting Rooms

The Fitchburg Public Library is pleased to offer access to public meeting rooms. These rooms can accommodate a variety of group sizes. Please review the information below, and contact (608) 729-1763 if you have questions.

Fees


There are no fees for use of library meeting rooms. However, reservations are required for all groups.

Setup & Cleanup


The library does not provide setup / cleanup services. Please allow for ample setup and cleanup time in your reservation. Setup prior to reserved times is prohibited. Chairs should be re-stacked on carts, and returned to the storage closet along with any table(s) used. Portable white boards should be returned to the storage closet.

Reservations

Reservations are required for use of the large Meeting Room and the Conference Room located on the library's second floor.  Organizations may make reservations for use of the room up to 90 days in advance.  The use of rooms by an individual(s)/organization(s) is limited to 3 meetings per 90 days, unless the library is a cosponsor. The library requires a 24-hour notice of meeting cancellation. Any reservations cancelled without 24-hour notice will be counted as a reservation for the limit of 3 reservations per 90 days.  Repeated cancellations or failure to keep appointments for meetings can be cause for denial of future meeting room requests. Please see the library’s Meeting Room Policy for further detail regarding room use and reservations.


Early Morning / Evening Reservations


The library allows for both early morning and after hours reservations. Reservations can begin as early as 7:30 a.m., and extend until 11 p.m. Rooms may not be reserved for a start time after the library is closed for the evening.  Early morning meeting organizers must arrange for building access through the library director. Call 608-729-1763 for details.

Room Descriptions


Meeting Room: This large room can accommodate up to 145 people, seated auditorium-style. Tables, chairs, speaker's podium, and ceiling-mounted projector are all provided. If you are using tables, the room can accommodate about 50 people. A small kitchenette, with a window into the Meeting Room, is included with the Meeting Room reservation. It includes a refrigerator, freezer, sink, and microwave. 
    
Conference Room: This smaller room can accommodate up to 20 people (12 seated at a table, the rest along the walls) and includes a built-in power station, executive chairs, and a 55" LED monitor. 

To view the rooms, check out our Meeting Rooms video.

Resources