New Police Services Facility Process
The City of Fitchburg is in the planning stages of a new police services facility. This page has been created to share information and updates about the process.
Currently, the Police Department occupies 1.5 levels of the City Hall building located at 5520 Lacy Road. Plans are moving forward to construct a standalone police services facility on a site at the intersection of Fish Hatchery Road and Lacy Road.
Space Needs Study
In 2014, the City of Fitchburg commenced an analytical study of future staffing and space needs for departments located at the City Hall building, including the Police Department. The study analyzed space and staffing needs for a 5, 10 and 20-year horizon.
The study identified that a standalone facility should be 60,240 square feet to adequately accommodate forecasted personnel and vehicles in 2020, 68,280 square feet* in 2025, and 78,874 in 2035. The current police department space is 17,783 square feet. By moving the police department to standalone facility, the 17,783 square feet can be remodeled for the necessary expansion of other city departments located in the City Hall complex.
Several immediate space needs were identified in the study, including:
- Inadequate space for Evidence Storage, Secure Evidence Storage, Evidence Lab, Evidence Processing.
- Inadequate ventilation system in the Evidence Storage and Secure Evidence Storage.
- Inadequate space in the existing Armory.
- Need for office space; many offices are double-occupancy causing lack of privacy, lack of meeting space with staff, inability to work on sensitive projects, and disruption.
- Need for additional conference rooms. One former Police Department Conference Room has already been converted to office space, causing police supervisory staff to use conference space elsewhere in City Hall.
- Vehicle engines, electronics and equipment are exposed to climate extremes when not in use. Current indoor parking facilities are inadequate, especially during inclement weather, also causing excessive “idling.”
*Gross Square Footage includes non-usable space
Benefits of a New Police Services Facility
- February: Request for proposals for architectural and engineering services were posted in the Wisconsin State Journal (2/1 and 2/8)
- April 11: Common Council approved FGM Architects for architectural and engineering services. FGM was selected following a competitive bid process in which three firms submitted proper bids. You can learn more about this bid through the resolution passed by the Common Council. View the resolution here. 2023 Timeline 2023 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline
- April: Requests for proposals for construction management services were posted in the Wisconsin State Journal (4/14 and 4/21)
- June: FGM Architects met with department representatives from various workgroups
- July 25: Common Council approved construction management firm, Pepper Construction, for project management. Note, Pepper Construction will serve the construction manager and will not bid on the actual construction. View the resolution here. 2023 Timeline 2023 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline 2023/24 Timeline
- August 22: Committee of the Whole (Common Council) Presentation (see below)
- November 27: Public Information Meeting (see below)
- December 12: Presentation to Common Council on the current state of the project
- January 10, 2024: Updates to Common Council
- February 13, 2024: Common Council to consider resolution to approve schematic design and budget
Police Facility Oversight Committee
An ad-hoc committee has been created for oversight of the police facility process. The committee is comprised of elected officials, community members and department representatives. Meetings are open to the public and noticed in advance with agendas similar to all other city meetings.
The first meeting was held on July 24.
Project Update to Common Council
On August 22, an overview and update was presented to the Common Council. You can view a copy of the presentation here Project Update to City Council Project Update to City Council Project Update to City Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council. A video recording of the presentation is available here Version OptionsNew Police Services Facility ProcessHeadline Project Update to City Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council Project Update to Common Council
November Public Information Meeting
A public information meeting was held on November 27.
You can view a copy of the presentation here Version OptionsNew Police Services Facility ProcessHeadline. A video recording of the presentation is available here.
Updated Presentation to Common Council
During the December 12 Common Council meeting, an update was provided on the design and budget estimates.
You can watch the presentation and discussion here Version OptionsNew Police Services Facility ProcessHeadline. You can view a copy of the presentation here Version OptionsNew Police Services Facility ProcessHeadline.
Schematic Design and Current Budget Estimate
FGM Architects, through collaboration with police department workgroups and the Police Facility Oversight Committee, has developed a schematic design to meet program and space needs. The design includes:
- 74,560 square feet
- Purpose-built and police-specific components, including booking/processing, dispatch, evidence, and training areas (defensive and arrest tactics/D.A.A.T, multi-purpose room, tactical training bay with live fire capabilities)
- Multi-purpose space that can host department and community events and can also be reserved for public use
(Click to view the design presented on 12/12)
Funding for the police facility project was first included in the 2017 Capital Improvement Plan (C.I.P.) Budget. $25 million was the initial amount included in 2017. In 2020, the amount increased to $35 million for a 75,000-square-foot facility. The 2021 C.I.P. budget for the project was reduced to $25 million for a 50,000-square-foot facility. The 2024 C.I.P. Budget increased the amount back to $35 million.
Current Budget Estimate
On December 12, the Common Council was presented with the current budget estimate of $49.2 million. This estimate includes a $2.5 million allowance for yet-to-be-determined sustainability features. See the slides below for a comparison to the current budget estimate and the 2015 study estimate.
The Common Council was presented with three budget options at the December 12 meeting.
January Public Information Meetings
Follow the links below to view public information meetings held in January 2024. While similar content was presented at all meetings, additional content was presented at the 1/4 and 1/6 meetings.
Update to Common Council - January 10
On January 10, 2024, members of the design team and police department shared additional information and answered questions from the Common Council. The link below starts the recording at the beginning of the update.
State Grant Submission and Letters of Support
On January 31, the Department submitted an application for a State of Wisconsin grant program to aid non-state organization construction projects. The grant application requested funds to support the costs of the training components of the building project. The grant could potentially fund up to $6.7 million dollars for the three training components included in the current schematic design.
As part of the grant application, letters from community organizations and agencies were submitted to demonstrate community support for the project.
Letters were submitted by: Fitchburg Mayor Julia Arata-Fratta, Fitchburg Common Council Members (see letter), Members of the Dane County Chiefs of Police Association (see letter), Wisconsin Latino Chamber of Commerce, United Way of Dane County, NAACP of Dane County, Madison College, United States Attorney's Office, A.T.F., Wisconsin Chiefs of Police Association, Wisconsin Police Executive Group, Wisconsin Command College Alumni Association, Cities & Villages Mutual Insurance Company.
February Public Information Meetings
Follow the links below to view recordings of the two public information meetings held in February.
Upcoming Common Council Action
A resolution approving the schematic design of the building and an associated budget amendment is scheduled for council action at the February 13 Common Council Meeting.
Comments and feedback regarding the facility process can be shared with the project team at: email@example.com
You can also submit feedback and comments by completing the form available through the link below:
Comments will be compiled and shared with the oversight committee and Common Council.